These items could include donations from the companies where they work (or businesses that they own), as well as other items such as sports tickets, collectibles, gift baskets, etc. JW Marriott 800-433-5402. You can never ask too early. Use your mission, impact, and history as the hook that connects your reader to your nonprofit and makes them feel compelled to give. While making a wish list is an important strategy in the process, requesting these silent auction items is where the real work comes in! This information will be important for creating online item descriptions or bid sheets. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. The Piccolo does not accept donation requests. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. As one of the countrys Best Fundraising Sites. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. *Attach your organization's letterhead or proof of 501(c)(3) status. free stays. 4. Welcome! If your organization is holding a live event, where will it be located? Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. The trips range from 5-days to 8-Days and are all good for four (4) hunters. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Pro tip: The first sentence is critical. We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. Great Auction Item Ideas Donating the Adventure of a Lifetime. . Opening sentence. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). Like us on FacebookJoin our charity partners. We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. Fill out the form below. Connect Givebutter with more than 1,000 third-party apps. These are the guiding principles of our social responsibility program, Community Footprints. Most sports fans would love to win their hero's signature to show off to their friends. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Please provide information on your good work and tell us how you will acknowledge this donation at your event. With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. Online fundraising appeals can be sent on a weekly or even daily basis. Create your signature and click Ok. Press Done. Our live and silent auction items have raised thousands of dollars for both large and small charities, schools and non-profits. Include a pledge form and self-addressed envelope with the letter that individuals and businesses can mail back to you to let you know they want to donate an item. Charity Fundraising Auction Tips and Guides, Click here for a sample auction donation letter. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. Attached is silent auction donation form for you to review. Take some of the work off of the donor and give them specific examples when possible. What local businesses do you patronize (almost) every week. The donation appeals you can feature at your charity auction are. Silent auction donation request letters can help. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. Direct mail donation requests are sent out once because of printing and mailing costs. Write Powerful Donation Request Letters. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Always remember to thank your donors and report on the success of your event and their items. Give real life examples of your organizations needs. Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. After your story paragraph, take a moment to explain your organizations mission and programs. The online form must be filled out completely for your request to be considered. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Maximize Your Fundraising. 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